Élitefile Keeper
Document Management Software
Document management cloud software, which stands out for its superior quality, advanced features and exclusive approach with a security and file protection component, which allows the digital transformation of companies.
It includes features such as:
- Search
- Versioned
- Access control
- Workflows
- Audit
Document digitalization
We have specialized technologies and tools to capture the information contained in physical documents, such as paper, and convert them into digital files that can be stored, managed and accessed electronically from our Elitefile Keeper document management platform.
Document digitization offers numerous benefits, such as reducing the physical space required to store documents, improving the accessibility and searchability of information, and allowing documents to be shared and distributed more efficiently.
In addition, it facilitates the implementation of document management systems and contributes to the long-term preservation of information.
“Your files and documents at any time and place”
Bills
Work contract
Quarterly report
Work certificate
Quotes
Briefcase
Design of Archiving Policies, Procedures and Manuals
A records policy, also known as a records management policy, is a set of guidelines and procedures established by an organization to effectively manage the creation, storage, retention, access and disposition of documents and records.
Implementing an archiving policy helps ensure consistency, security, and regulatory compliance in the management of information within an entity.
Defining Objectives and purposes.
Implementing a well-structured archiving policy contributes to operational efficiency, risk mitigation, regulatory compliance, and the preservation of critical information for the organization.
Benefits and advantages that you will find in Elitefile Keeper
Operating efficiency
An effective document management solution allows organizations to process, store and retrieve documents more quickly and efficiently. Reduce time and resources spent on manual document management, improving productivity and allowing employees to focus on more strategic tasks.
Accessibility and Availability
Facilitates quick and secure access to information. Digital document management with Elitefile Keeper enables instant search, retrieval and sharing of documents from any location, improving decision making and collaboration among distributed teams.
Security and Compliance
We have the tools to guarantee the security and integrity of documents. Allowing you to establish access permissions, make automatic backup copies and comply with regulations and standards related to privacy and information management.
Costs reduction
Minimizes costs associated with printing, physical storage, and manual document management. In addition, it can contribute to the reduction of errors and document losses, which in turn saves financial resources.
Automated Workflow
Facilitates the automation of document-related processes and workflows. Elitefile Keeper's document management can be integrated with other business systems to streamline tasks such as approvals, reviews, and notifications.
Normative compliance
Elitefile Keeper Helps organizations meet legal and regulatory requirements regarding document retention and management. The ability to audit and track changes to documents is also essential for regulatory compliance.
Preservation and Resilience
Contributes to the long-term preservation of important and sensitive information. Additionally, digital document management can include backup and recovery measures to ensure resilience against data loss or disasters.
Our value offering in document management focuses on optimizing documentation-related processes, improving operational efficiency, ensuring security and regulatory compliance, and providing tangible benefits that contribute to the overall success of organizations.
